RULES OFTHE OLD REPTONIAN SOCIETYBackground
THE OLD REPTONIAN SOCIETY
Adopted at the Annual General Meeting held at Repton
on 11th November 2000
Updated May 2019
The Old Reptonian Society in its present form took shape on Speech Day 1901 when the Headmaster, Lionel Ford, made proposals which gave it a definite constitution. The rules were last revised and published in March 1952. As we have now entered a new century and are about to celebrate the centenary of the founding of the Society, it is an opportune time to review its purposes and revise its rules. These new rules were adopted at the Annual General Meeting of the Old Reptonian Society held on 11th November 2000.RULES OF THE OLD REPTONIAN SOCIETYTitle
1. The Society shall be called ‘The Old Reptonian Society’.
Objects of the Society
2. The objects of the Society shall be:
a. To maintain, promote and facilitate a means of communication and to form a bond between the School (current Reptonians & staff) and past Reptonians.
b. To assist where possible the continuing contact among Old Reptonians.
c. To encourage and support all approved Old Reptonian Branches/Clubs/Societies.
d. To maintain the traditions and help promote the interests of the School.
3. Every former pupil, having paid the due subscription, shall be a Life Member of the Society and eligible to vote at the Annual General Meeting.
4. If in the opinion of the General Committee it is decided that the conduct of a member of the Society has brought or is likely to bring the Society or the School into disrepute then that person shall cease to be a member. Any person whose membership has been so terminated may apply to be reinstated after five years.
5. All past and present members of the academic staff, matrons and members of the Governing Body of the School shall be eligible for election by the General Committee as Honorary Life Members of the Society after five years service. The General Committee shall also have the power to elect as an Honorary Life Member of the Society any person who may, in the opinion of the Committee, have rendered conspicuous service to the School or the Society. An Honorary Life Member shall not be required to pay a subscription and shall not have the power of voting at meetings of the Society unless elected to the Committee. In this case the Honorary Life Member shall have the same powers during their period of office as other Committee members. Names for election shall be laid before the General Committee annually by the Secretary.
Organisation, Responsibilities and Committee Structure
6. A diagram showing the organisation and committee structure of the Society is at Annex A.
7. President. The President, having been elected as the President Elect the previous year shall hold office for 1 Year. The main responsibilities of this honorary appointment shall be to represent the Society on formal occasions, to preside at Society functions and events, to preside at the Annual General Meeting and to contribute to effective liaison between the School and the Society.
8. President Elect. The President Elect, candidates should be discussed by the Executive Committee and once a person has been invited by the Headmaster and accepted should be proposed by the General Committee, and shall be elected at the Annual General Meeting. In the event that the President is unable to take office then the President Elect shall assume the appointment. The main responsibility of this honorary appointment is to stand in for the President if necessary.
9. President Emeritus. The President becomes the President Emeritus for 1 year immediately after the new President holds office. The main responsibility for the President Emeritus is to continue to support the initiatives and work undertaken as President.
10. Vice President. The office of Vice President shall be held by the Headmaster for the time being of Repton School. The Vice President shall be the link between the School and the Society.
11. Chairman. The Chairman shall be elected by the Annual General Meeting having been proposed by the General Committee. The Chairman shall be elected for a period of 3 years and may be re-elected for a further period of 3 years. The main responsibility of the Chairman shall be to chair the Executive Sub-Committee, hereinafter mentioned and the General Committee. In the event of an equality of votes in the General Committee the Chairman shall have a second or casting vote.
12. Secretary. The Secretary, having been proposed by the General Committee, shall be elected by the Annual General Meeting and shall be subject to re-election each year. The main responsibility of the Secretary shall be to act as the executive officer for the day to day organisation and administration of the Society. The Secretary shall have special responsibility for editing the Newsletter. The Secretary will be assisted by the OR Society/Development Officer.
13. Treasurer. The Treasurer shall be elected by the Annual General Meeting having been proposed by the General Committee, shall be subject to re-election each year The main responsibility of the Treasurer shall be to prepare and present an annual statement of accounts to the General Committee and the Annual General Meeting.
14. Elected Members of the General Committee. The Committee shall consist of no fewer than 4 and no more than 8 elected Old Reptonians. Members shall be elected by the Annual General Meeting, having been proposed by the General Committee and shall hold office for 4 years and shall be eligible for re-election for a further 4 years. Thereafter such members may not re-apply for election for a further 2 years. Where possible there should be a spread of year groups on the Committee. [Amendment approved by AGM 12 November 2005]. Members in breach to be advised - possibly terminating their present office at the AGM –[Amendment approved by AGM November 2013]
15. Ex Officio Members of the General Committee. All Secretaries of the Old Reptonian Branches/Clubs/Societies, as set out in Annex B, or their representatives, shall be ex officio members of the General Committee.
16. Appointed Governor. The Governors shall appoint one of their number to serve on the General Committee as a non-voting member.
17. Chief Development and Commercial Officer. The Chief Development and Commercial Officer shall be a non-voting member of the General Committee. The appointment shall be discussed with the Chairman of the OR Society.
18. The General Committee. The general responsibilities of the General Committee shall be the management of the affairs of the Society, the control of its finances and the nomination of officers and committee members. The General Committee, four members of which shall form a quorum, shall meet at least once a year and shall be responsible to the members of the Society for (inter alia):
(a) Making proposals to the Annual General Meeting regarding policies and activities of the Society.
(b) Nominating candidates for election at the Annual General Meeting as President and President Elect.
(c) Nominating candidates for election or re-election at the Annual General Meeting as Chairman, Secretary, Treasurer and General Committee members.
(d) Filling any vacancies upon the General Committee which may arise during the year. Such appointments to hold good until the next Annual General Meeting.
(e) Electing Honorary Life Members of the Society pursuant to Rule 5.
(f) Terminating and reinstating membership of the Society pursuant to Rule 4.
(g) Proposing changes to the life subscription for consideration at the Annual General Committee Meeting.
(h) Proposing changes to the Rules of the Society for consideration at the Annual General Committee Meeting.
(i) The Treasurer shall present an annual statement of accounts to the General Committee for submission to the Annual General Meeting.
(j) Appointing three Trustees, who shall be members of the Society but not necessarily members of the Committee, in whom the funds of the Society shall be vested.
(l) Proposing and organising events on behalf of the members.
19. The Executive Sub-Committee. The Executive Sub-Committee, which shall consist of the Chairman, Vice-President, Secretary, OR Society /Development Officer and Treasurer, shall be responsible for providing guidance and proposing new initiatives to the General Committee in order to meet and further the overall objectives of the Society and shall carry out such other duties as shall be assigned to it by the General Committee. The President, President-elect and President Emeritus may attend meetings of the Executive Sub-Committee. The Executive Sub-Committee may co-opt other members of the General Committee for any meetings as necessary. Its authority to dispense the Society's funds shall be limited to £5,000 per annum. –[Amendment approved by AGM November 2013]. The Executive Committee has a minimum of two meetings per year, but with flexibility to hold additional meetings as convened by the Chairman
20. The Annual General Meeting. The Annual General meeting shall normally be held prior to the Annual Dinner in November. Notification of the Meeting shall be given in the Old Reptonian Newsletter. Members attending the Annual General Meeting shall be invited to:
(a) Receive the Chairman’s Report and approve the audited annual financial statements of the Society.
(b) Receive any other reports by the Society’s elected officers.
(c) Elect the President Elect and any other officers of the Society and confirm the appointment of President for the following year.
(d) Approve any proposed changes to the Rules of the Society.
(e) Approve any proposed changes to the life subscriptions.
(f) Vote on any other resolutions proposed by the General Committee.
(g) Raise under ‘any other business’ any matters they may wish for the consideration of the General Committee.
21.Each member present in person at the Annual General Meeting and eligible to vote shall have one vote. Postal and proxy votes shall not be permitted. The Chairman of the Meeting shall have a second or casting vote in the event of an equality of votes. Ten members shall constitute a quorum at an Annual General Meeting.
22. The recruiting process and making of OR Society Office appointments by the school namely The OR Society President, President Elect, Secretary and OR Society /Development Officer must involve full consultation between the Headmaster and the Chairman of the OR Society. This requirement for consultation extends to appointments made to the Repton Foundation because of the importance of ORs to the Repton Foundation.
23. Special General Meetings. The General Committee may call a Special General Meeting if requested by a minimum of 25 members of the Society.
24.No combination of ORs shall be officially recognised unless they seek and obtain the approval of the General Committee; such combination shall be limited to members of the OR Society.
25. These rules may be altered or added to by resolution of any General Meeting provided at least 7 days notice shall have been given of the proposed alteration or addition to all members through the Newsletter or otherwise.
Annex A to OR Society Rules
Dated 11 November 2000
ORGANISATION AND COMMITTEE STRUCTURE OF THE OLD REPTONIAN SOCIETY
Elected ORs (Minimum of 4 and maximum of 8)
Secretaries/Representatives of all the OR Branches/Clubs/Societies (Ex Officio)
Governor with special responsibility to OR Society (Non-voting)
Foundation Director (Non-voting)
Other voting members of the General Committee as required
Annex B to OR Society Rules
Dated 11 November 2000
LIST OF CURRENT OLD REPTONIAN BRANCHES/CLUBS/SOCIETIES
Lancashire & Cheshire Branch
West Country Dinner Club
East Africa Branch
Hong Kong Branch
OR Law Society
OR Masonic Lodge
OR Football Club
Repton Pilgrims Cricket Club
OR Golf Society
OR Hockey Club
OR Eton Fives Club
OR Squash Club
OR Tennis Club
OR Girls’ Hockey
OR Girls’ Netball